Can we see which Collection Link was used?

Feature requests
1

Hi everyone,
When a user submits a record using a collection link, is there a way for the system to tag that record with the specific collection link ID it came from? If not, is there a feature or workaround that would allow us to track which collection link was used for each submission?
Thank you in advance.

2 Likes
2

I asked this question to ChatGPT and it thinks it is possible. Can anyone confirm this?

In ActivityInfo, when users share a QR code that links to a specific form, the unique ID associated with that QR code is typically captured in the system if the link is used to contribute data. This allows the platform to track submissions made through the QR code, linking them back to the specific form and the context in which the QR code was shared.

This functionality is useful for monitoring and analyzing data contributions, as it helps identify how and where data is being collected, as well as the effectiveness of different outreach methods. The captured ID can be used for reporting and ensuring that data is accurately attributed to the correct source.

3

Thanks for giving it a shot Mark! However in this case ChatGPT has failed us I fear.

At this this time, there’s unfortunately no way to see which collection link was used if there are multiple links open at the same time.

@LuciannaFG can you tell me more about how you would use this?

4

Thanks Alex, It was worth a shot. GPT dreams.

The use case we thought of was you could create a specific submission (per person) link for a limited number of enumerators that they don’t share with anyone. They would never have to be identified. We would know who submitted a case based on the link ID captured with the new record.

5

Got it. We have two big improvements to collection links in mind that would address these needs.

The first is prefilled fields for collection links. For each collection link, you could specifiy the value of one or more fields, and potentially set them as read only / hidden. This way you could add field for “Interviewer name” and then prefill it will the interviewer’s name.

The second is collection campaigns where you could use a reference field to send a personalized collection link to a group of people or partners by email or SMS. For example, if your data collection form had a reference to a “Partner” form and that form had an email field, you could send an email to every partner with a collection link that prefilled (and protected) the reference to that partner.

Now, both of these might be overkill for the situation you’re describing. An alternative solution would be to allow you to reference the collection link name in a default value formula. Then you wouldn’t need to configure the prefilled values for each collection link, you would just need to add the default value formula once. Would that work?

2 Likes
6

Hello Mark!

If I understood your case correctly, I’ve done something similar before. I had an open collection link, but didn’t want everyone to be able to submit. So I created a list of codes, and gave each person the link along with the unique code. There was a validation formula in the form, so people couldn’t use same code twice or enter just a random sequence. They also couldn’t see the rest of form until they entered a valid code.

Is that what you’re trying to achieve?